As Blogspot continues to screw up the Blogosphere, despite being owned by Google and its multi-billions (you would have thought they might support some of their endeavours but I guess counting money is too important a task to split away from), a comment popped up that required more attention than it would get being buried in the comments log.
The gist of it was, "Ben can you tell us when the coordinator system came in and what was used prior to it?" Good question.
The coordinator system came into being in 1985, when the Angus Read era came to Town. Major Angus Read, a retired Army Officer had settled in Cobourg after commanding the now closed Ordnance Depot on D'Arcy St. Fitting right into the social milieau of the cocktail set and the Rotary Club he, or others, decided that the then Mayor (who has recently died) Mac Lees was past it and needed to be replaced. In a move that I have never got to the bottom of Mac announced his retirement as Mayor after a couple of decades of public service and the Major won the election on a promise of bringing the Town into the 20th Century.
One of the first things he did, as he had a majority of new members, was to implant his style of top-down management. Making the clerk subordinate was easy, Bryan Baxter was the consummate civil servant and they produced a plan to eliminate the system of 'standing committees'. Cobourg Council used to meet every two weeks and in the other two weeks three standing committees used to meet. I can't remember the names of them but I do know that the incumbent councillors of the day used to proclaim, in their campaign literature, that they were the "Chairs" of this committee or that committee. Anyway all councillors had to be kept occupied as there more then than now.
Back to Angus's 'efficiency drive' he had determined that items of business, usually planning and development pieces were taking too long in committees and slowing down the business of Council. A matrix was produced and it laid out who could talk to whom, who reported to whom and a councillor was given a 'portfolio' of responsibilities. Hence the coordinator system. All coordinators reported to Council about their activities to the committee of the whole, which was created to replace one of the regular Council meetings. An informal protocol was created, and it still exists today, where knowledge of each portfolio was hoarded by the coordinator and if questions were asked by another councillor it seemed to be resented by the portfolio holder and interpreted as interference. This attitude still persists today. Consequently when one approached one councillor for an answer to a general problem one would be directed to the guardian of the information. This also leads to a system of cronyism as most councillors want to achieve something, usually a staff item of little importance, votes must be cultivated so all councillors 'go along to get along'.
So the result is an atmosphere of a club of narrowly informed coordinators as a opposed to a group of well informed concillors. That's my version of the past folks please correct me if I am faulty in my institutional memory. all I know is that the present system is systemically disfunctional as far as democratic engagement goes but probably very efficient in policy delivery. But that's why we have pols and bureaucrats and never the twain should meet but as we see it has for many years as members of Council appear to be bureaucrats not politicians.